Registration

HowTo Register (online registration)

As a guest, you will have to register, before coming to GSI/FAIR. Please start  registration well before coming to GSI.

Complete the electronic registration form (moving to the next field by "tab" or "arrow key) and upload scans of:

  1. your ID and
  2. a signed GSI / FAIR Home Institution Declaration (see upload center on the right) or your enrollment certificate (if you are a student).
    • The Home Institution Declaration (HID) must be completed and signed by an authorized representative of the person's home institution. More information: HowTo HID
    • In case you are a Bachelor or Master student please send us the enrollment certificate instead
    • In case you can neither provide a GSI Home Institution Declaration nor an enrollment certificat, please contact the Welcome Office.

What happens next

After you have filled and submitted your online registration:

  1. You will receive an email acknowledging receipt of your pre-registration with a ticket number. Please keep this number until your pre-registration is finalized. You will need it In case questions occur.
  2. The "local contact person" will check, complete and confirm (or deny) registration.
  3. The Welcome Office will check and approve (or deny) registration.
  4. You will receive an email about the status and next steps, inlcuding:
    • partly filled GSI / FAIR guest agreement to complete
    • GSI UserID (except if you already have one), password in separate mail
    • link to our General Safety Instructions (need to be completed before coming to GSI)
  5. Please return the completed and signed scan of the guest agreement to the Welcome Office with the necessary attachments as described in the agreement (like visa, health insurances for those from institutes outer Europe)
  6. We will inform you and your Local Contact Person when we have countersigned your agreement and have prepared your access card.
  7. Visit us on your first days on campus (mind our opening hours, please), bringing the signed security certificate and ID with you.
    • Please inform us and your local contact person when you will arrive at GSI.
    • To enter GSI's campus you need to identify yourself at the GATE, where you will receive your GSI / FAIR Access Card.

In case changes occur please send an email to welcome-office(at)gsi.de. (e.g. change of institute, extension, or update on documents.

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HowTo Register (via email and forms)

Please send your Local Contact Person the filled and signed:
(forms in Download Center on the right)

  1. GSI / FAIR Home Institution Declaration
    • students can also send their enrollment certificate instead
    • in case you can neither provide a signed Home Institution Declaration nor an enrollment certificate, please contact us at welcome-office(at)gsi.de
  2. GSI / FAIR Guest Agreement with necessary attachments
  3. copy/scan of valid ID Card or passport
  4. copy/scan of your visa or residence permit, if applicable
  5. copy/scan of health insurance confirmation, if your Home Institution is outer Europe

What happens next

  1. The "local contact person" will check, complete the information and forward it to the Welcome Office.
  2. The Welcome Office will check and approve (or deny) registration.
  3. You will receive an email about the status and next steps.
  • Please inform your local contact person when you will arrive at GSI / FAIR.
  • If you plan to come by car, please note: GSI's parking facilities have changed.
  • To enter GSI's campus you need to identify yourself at the GATE, where you will receive your GSI / FAIR Access Card.

In case changes occur please send an email to welcome-office(at)gsi.de. (e.g. change of institute, extension, or update on documents)

More information on the documents

The Home Institution Declaration (HID) must be completed and signed by an authorized representative of the person's home institution.

 

The GSI or FAIR Guest Contract  must be completed and signed by yourself.

Change or Update

If you need to change/update an existing registration please send an email with the relevant information to: welcome-office(at)gsi.de


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