Corona regulations at GSI and FAIR

Update from 05 February 2021

Disposable medical mouth-nose protection and FFP2 masks without exhalation valves are available at the main warehouse. Fabric masks are still available from the SiSt department (see contact persons).

In general, there are no restrictions on the type of mouth-nose covering. FFP2 masks without exhalation valves should only be worn for work where the minimum distance cannot be maintained or there is insufficient ventilation.

 

Status of 22 January 2021

Mouth-to-nose coverings must always be worn inside GSI and FAIR buildings. Exceptions are the own workplace as well as meeting rooms and at the table in the dining hall of the canteen, as long as the distance of 1.5 metres is maintained.

Masks with exhalation valves are not permitted.

This regulation also applies to persons outside the company. The respective inviting or supervising person of the external persons is responsible for instructing them accordingly.

Disposable mouth/nose coverings are available in the main warehouse. Fabric masks as well as FFP2 masks are available from the SiSt department (see contact persons).

FFP2 masks are only issued if required by the activity to be performed.

Not wearing masks

Status of 22 January 2021

There are employees who cannot wear a mask for medical reasons. We would like to ask these employees to present a valid medical certificate to their line-managers.

Furthermore, we would like to ask for your understanding that those employees who do not wear a mask will have to work from the home office with immediate effect. The effects of possible infections due to the lack of masks are currently not acceptable.

 

Status of 22 January 2021

Disinfection of surfaces can be useful in individual cases for surfaces that are touched by different people within a short distance, e.g. counters, shared tools or door handles in areas with high public traffic. Appropriate disinfectants are available from the SiSt department (see contact persons).

However, routine surface disinfection, even of frequent contact surfaces, is not recommended in the current COVID pandemic according to the Robert Koch Institute. Here, appropriate cleaning is the method of choice.

Furthermore, the SiSt department has hand disinfectants (see contact persons).

All the personal protective materials described are only issued if necessary due to the activity to be carried out. As a rule, organisational measures (distance, hygiene measures) are sufficient to prevent infection.

Status of 22 January 2021

Please refrain completely from attendance meetings until further notice. These may only take place in absolute exceptions and are explicitly approved by the Task Force Health (see list of contact persons).

We consider a meeting to be when more than two people are in a room together for more than 5 minutes, regardless of the purpose of the meeting.

Status of 22 January 2021

Please use the offices with standard sizes < 20 m2 only alone. If possible, work in the office at different times if both employees have to be present on the same day. In addition, there are a few vacant offices at GSI. Please try to use these if your own office is occupied by your office partner.

Due to the Corona pandemic, managers are obliged to complete the risk assessment. This risk assessment remains with the manager.
Risk assessment: Pre-filled template to adapt and complete

For offices >20 m2 the following measures must be taken for multiple occupancy:

  • Keep a safe distance between workplaces of 2 metres if possible, but at least 1.5 metres measured from the edge of the respective movement areas.
  • Set up barriers between the workplaces (plexiglass screen, (several) monitors, room dividers, shelves, shower curtains...). These can be installed in the room by ZDI caretakers. Please contact zentrale-dienste(at)gsi.de for more information.
  • Ventilate as often as possible, preferably open windows permanently. We recommend that offices be ventilated at least once an hour by opening all windows for 5 minutes.
  • To avoid smear infections, clean frequently touched surfaces and desks as often as possible, e.g. door handles several times a day.
  • In certain cases, the use of disinfectants may be advisable.
  • Dimensions and distances of traffic routes (way to the workplace) must be taken into account. No one should have to "push past" colleagues. For short periods of time, it is not necessary to keep within 1.5 m, but it should be 1 m if possible.
  • When using office equipment, distances to workplaces must also be observed - e.g. printers, shelves, coffee machines.
  • Fans are only to be used for ventilation support. If there is more than one person in the room, fans should not be used. In general, recirculation units must not be used.

Status of 22 January 2021

In order to implement the government's guidelines in everyday working life, managers have been asked to equalise the spatial situation as far as possible (social distancing = maintaining the minimum distance of 1.5 m) and, above all, to make generous use of the home office option for their employees. Thus, until further notice, the use of home office is not limited in time after consultation and agreement with your manager.

Works agreements:

Status of 22 January 2021

In some counties with an incidence of more than 200, you are only allowed to travel within a radius of 15 km from your home for day trips. So travelling to work does not fall under this rule and you do not need a pass for it. Your service pass is sufficient.

Irrespective of this, we recommend for employees from hotspots, especially if they themselves believe they have had an increased risk of infection in the past few days, to stay in their home office if possible. This should be agreed with the respective manager.
Business trips to hotspots should only be made if absolutely necessary.

Status of 22 January 2021

After a journey, such as a business trip or holiday, please observe the following regulations regarding entry or return before resuming work at GSI and FAIR.

  •     For return travellers from foreign risk areas, the regulations of the State of Hesse generally apply.
  •     Irrespective of this, return travellers from risk areas may only enter the GSI/FAIR premises if at least 10 days have passed since the return date and they are symptom-free.
  •     They can come back to GSI/FAIR earlier. The prerequisite for this is a negative Corona test carried out at the earliest 5 days after the date of entry. (The day of entry is not counted.) To do this, simply send an e-mail to T. Radon, K. Vogt or V. Porwol with the certificate of the negative test.
  •     Of course, all these regulations also apply if the country or region only became a risk area during your journey. Therefore, please check the current status before coming to GSI/FAIR.

If you are unable to start work as planned on the GSI/FAIR premises after your trip due to the above regulations, please contact your manager as early as possible. If possible, working in a home office for at least 10 days is recommended.

Status of 22 January 2021

Business trips to risk areas and hotspots should only be made if absolutely necessary. Therefore, please check whether a business trip is necessary or can be replaced by a web conference or similar.

In the near future, book flexible tariffs in particular in order to be able to react promptly and economically to current reports on the corona virus.

For questions regarding business trips in general and cancellations in particular, please contact travel(at)gsi.de.

Please also note the following:

  •     We strongly advise against business trips to foreign risk areas and hotspot regions within Germany!
    •     Risk area is a state or region outside the Federal Republic of Germany for which there is an increased risk of infection with the SARS-CoV-2 virus at the time of entry into the Federal Republic of Germany: List of risk areas on the RKI website.
    •     Hotspot regions are regions within Germany where more than 50 new infections have occurred within 7 days: Overview on the RKI's Corona Dashboard.
  •     Within Germany, commuters and business trips are currently exempt from restrictions. This means that employees from other federal states may continue to enter the GSI campus.

For the (re-)start of your work at GSI, please note our special regulations for entry and return travel in the corresponding subsection on this page.

Status of 22 January 2021

Even during the time of recreation, we should not disregard the protection of our health. We would also like to emphasise that personal responsibility and the responsible behaviour of each and every individual are very important in order to minimise the risk to our campus. We ask you to observe the usual distance and hygiene rules, as well as the special rules of the respective holiday country, even when on holiday. In particular, you should avoid going to high-risk areas on holiday as much as possible.

Furthermore, please note the following:

For the (re-)start of your work at GSI, please note our special regulations for entry and return travel in the corresponding subsection on this page.

Status of 22 January 2021

Risk groups are to be given special protection. This was already communicated to the workforce by the management in an info-mail on 24 March 2020: "As far as those of us who belong to risk groups are concerned, the recommendation is to work from home. Accordingly, we ask the heads of all organisational units to give and suggest this option to the affected employees."

 

 

Status of 22 January 2021

Uniform requirements for room reservations and stays in our guesthouses:

  1. Only guests whose presence is essential for GSI are permitted to arrive. z. B. Project work, execution of urgent work, etc.
  2. A stay in the guesthouses is only possible after the legally prescribed quarantine has ended. The quarantine period is 10 days, but can be ended prematurely by a negative corona test, which has taken place on the 5th day after entry at the earliest.
  3. The hygiene and distance regulations established and suspended in accordance with the recommendations of the Robert Koch Institute must be compulsorily respected and are monitored. In addition, guests who move in the common areas (kitchen, bathroom, corridors, etc. ) should wear a mouth-nose cover (recommendation according to. the requirement of consideration for employees and other guests!).

In addition, guests must wear a mouth-and-nose cover when moving around in the common areas (kitchen, bathroom, corridors etc).

Further information on the stay of guests can be found at https://www.gsi.de/en/work/organisation/staff_units/welcome_office.htm or under the point Information for external persons.

In order to comply with the hygiene and distance rules, the guesthouses cannot be fully occupied. In the stone house, max. 8 persons & in the guesthouse max. 26 persons are accommodated.

Furthermore, no meetings and department parties may take place in the foyer of the guesthouse.

Status of 22 January 2021

Information regarding the serving of meals and the use of the canteen dining room can be found here.

Please note that masks are also required in the canteen and dining hall.


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