About the French-German Exchange Program at GSI

Based on a cooperation agreement from 1983 between CNRS (Centre National de la Recherche Scientifique) and AGF (Arbeitsgemeinschaft der Großforschungseinrichtungen, precursor of present Helmholtz Association) the French-German Exchange Program between GSI, CNRS/IN2P3 and CEA/DRF/IRFU was formalized in 1986. Within this program the exchange of scientists and engineers is supported for joined French-German research projects of common interest, e.g. for FAIR. In October/November each year, applications and reports on the running year are submitted to both institutions involved (GSI and the respective French institute) and evaluated by the directorates of GSI, CNRS/IN2P3 and CEA/DRF/IRFU. Spokespersons then are informed via E-mail on the number of days attributed to each project for the coming year. For details, please contact the relevant person at the institution of interest.

Contact person at GSI: Karin Füssel (E-Mail)

Revised Reimbursement Procedure (2021)

Within this exchange program costs for accommodation are reimbursed by the hosting institution, while travel costs and further costs related to the stay are paid by the home institute. For reimbursement, rules of the respective institution will apply.

Please note, that this has been modified starting in 2021. Before 2021, further costs related to the stay, e.g. for food, were reimbursed by the host institution (at GSI against receipts). This will now be covered by the sending institute.

At GSI:

GSI personnel travelling to France within a granted project of the French-German Exchange Program will submit a regular business trip application (Dienstreiseantrag) to the PER group "Travel" with travel costs and the applicable per diem (Tagegeld). For reimbursement of costs for accommodation, please contact the respective French institute.

French colleagues travelling to GSI within a granted project of the French-German Exchange Program will be reimbursed the costs for accommodation during their stay. This covers the entire duration of the stay related to the research project, i.e. including days of quarantine if requested by GSI.

For this reimbursement, the candidate should contact Mrs. Silvia Engel from the Welcome Office upon arrival (Welcome-Office(at)gsi.de). She will need the receipt from the accommodation (e.g. GSI guest house, hotel), which needs to be written for "GSI GmbH / Planckstr. 1 / 64291 Darmstadt" - with the name of the travelling person somewhere below, but not in the address field (!). Accommodation costs reimbursed are limited by the regular GSI regulations, e.g. up to 70 EUR (w/o breakfast). If hotels are more expensive due to a trade fair, costs can be reimbursed only, if this is declared explicitly on the receipt ("Messepreis").

For details and regulations on business trips the German colleagues can refer to the GSI internal webpage

www.gsi.de/travel.

When staying at GSI lodgings internal billing can be done, i.e. accommodation costs need not be paid first and then be reimbursed. For this, it is mandatory to complete the online accommodation request before arrival: (Link). There, in section ‘Invoice Address’ you need to select your funding program, here: Reimbursement via French-German Exchange Program. Based on the entered information an internal receipt for internal billing will be created and therefore no payment on-site will be needed.