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Information on the coronavirus for GSI/FAIR staff and guests

At FAIR and GSI the health of all employees and external persons is very important. For this reason we have compiled current recommendations as well as resolutions of the management with the aim of protecting the health on this page.

Contact persons

Your contact persons for further inquiries:

If you have any medical questions, you can also contact our company doctor Ms. A. Schumacher.

a.schumacher(at)medical-gmbh.de

Do you have any questions about the corona virus? Are you looking for information on current developments, may not be able to correctly assess disease signs, worry about relatives, or perhaps you belong to a risk group?
That is why medical airport service, our company medical service, has set up a telephone hotline that you as GSI and FAIR employees can use. This hotline is available every day from 8:00 to 12:00 for your questions and advice.

Telephone number: 06151 7805478

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State of 26 May 2020

Distance and hygiene are the most important prerequisites for containing the coronavirus.

If possible, make arrangements by e-mail or telephone. If possible, use telephone conferences for group discussions. Maintain a distance of at least 1.5 metres to other people and avoid touching them, e.g. by shaking hands.

Regular air ventilation is good for hygiene and promotes air quality. This reduces the number of pathogen-containing droplets that may be present in the room air.

Wash your hands regularly and thoroughly (at least 20 seconds). Washing your hands is sufficient to interrupt the transmission path. The use of hand disinfectant only makes sense if you have no opportunity to wash your hands

Top Ten tips for hygiene

Update from 09 September 2020

Please always carry a mouth-nose cover with you so that you can use it immediately if necessary.

 

State of 27 August 2020

For activities where the protective distance of 1.5 m cannot be maintained, mouth-nose covers should be worn.

For this reason, the Task Force Health recommends that all employees carry a mouth-nose cover with them at all times to ensure that they can be used if applicable distance rules cannot be observed.

For one-time activities, the SiSt department provides disposable mouth-nose covers. For regular or frequently occurring activities without a protective distance, textile masks are also available.

Disinfection of surfaces can be useful in individual cases for surfaces that are touched by different people at a short distance, e.g. counters, shared tools or door handles in areas with high public traffic.

Appropriate disinfectant is available from the SiSt department.

However, routine surface disinfection, even of the frequent contact surfaces, is not recommended in the current COVID pandemic according to the Robert Koch Institute. Here, appropriate cleaning is the procedure of choice.

The SiSt department also has hand disinfectants.

All personal protective materials described are only issued if necessary by the activity to be carried out. As a rule, organisational measures (distance, hygiene measures) are sufficient to prevent infection.

Update from 09.09.2020

Spitting protection or other barriers between the seats can be installed in the room by ZDI janitors. Please contact zentrale-dienste(at)gsi.de for this purpose.

Furthermore, our company physician points out that fans should only be used for ventilation support. If there is more than one person in the room, fans are not to be used.

 

State of 15 June 2020


Supplementary risk assessment for SARS-CoV-2

Basic rules according to workplace directive A1.2:

  • Minimum area 8m2 for the first workplace  and 6m2 for each additional one
  • Guide value for office workplaces 8-10m2 per workplace
  • Movement area at the workplace 1.5m2, at least 1m in width and in depth.

This applies certainly without Corona, with Corona additional safety measures must be taken!

Recommendations including the Corona situation:

  • Avoid multiple occupancy of an office smaller than 16m2 if possible.
  • Multiple occupancy of an office smaller than 14 m2 is not permitted!
  • Since by far the most common office sizes at GSI are between 14 -16m2, double occupancy of these offices is possible if the measures listed below are followed.

Explanations:

  • In principle, it should be kept in mind that the risk of infection is many times higher when using the office for the whole day than for e.g. a short meeting
    • also because office space is shared (i.e. touched by all colleagues).
  • In addition, contagion is a cumulative effect, i.e. a small amount of viruses from aerosols is usually not sufficient for infection, but repeated intake with small amounts can certainly lead to a disease.
  • Basically everyone knows this from their own experience: If you share an office with someone who has an infectious disease, the risk of getting infected is considerable.

Recommendations for multiple occupancy:

  • Safety distance between workplaces at least 2 meters, measured from the edge of the respective movement areas
  • If possible, set up barriers (plexiglass pane, room divider, shelf, shower curtain ...)
  • Ventilate as often as possible, preferably with the windows open permanently
  • To avoid smear infections, clean frequently touched surfaces and desks as often as possible, e.g. doorhandle several times a day
  • In certain cases, the use of disinfectants is meaningful.
  • Dimensions and distances of the traffic routes (= route to workplace) must be taken into account. Nobody should have to “push“ past the colleagues. In the case of a short moment, you do not have to keep by all means to 1.5 m, but if possible it should be 1 m.
  • Even when using office equipment, distances to the workplaces must be kept - e.g. printers, shelves, coffee machines ...
  • When using fans and the like, make sure that you do not blow your own aerosols in the direction of your colleague.
  • If these measures cannot be adhered to, work must be carried out “in shifts” or alternately with the help of home office in consultation with the line manager
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Example of a two-person office, each with sitting/standing work table, mobile container at work table height, shelves and sliding door cabinets

State of 15 June 2020

We currently recommend holding meetings as video conferences.

Meetings with more than ten people are currently not permitted. In view of the required health-related distances recommended by the RKI, please use the appropriate meeting rooms of suitable size that allow the recommended minimum distance between participants.

Basic rules/measures for holding meetings:

  •     A maximum of 10 people per meeting is allowed, provided the following rules are followed. For meetings with more than 10 persons, an exceptional permission is required.
  •     The safety distance of 1.5m must be maintained. This corresponds to a distance of 2 chairs/seats between two people. This means that some meeting rooms are only suitable for meetings with less than 10 people.
  •     Ventilate regularly. This should be done not only before and after the meeting, but as far as possible also during the meeting.
  •     If the meeting room is used frequently (more than once a day), we recommend that the tables and other objects that are frequently touched be cleaned as often as possible. In certain cases the use of disinfectants may be appropriate.

State of 28 August 2020

We recommend minimizing business trip activities. Therefore, please check whether a business trip is necessary or can be replaced by a web conference or similar.

Postpone meetings to a later date if this triggers business trip activities.

In particular, book flexible rates in the near future in order to be able to react promptly and economically to current reports on the coronavirus (SARS-CoV-2).

For questions regarding business trips in general and cancellations in particular, please contact travel(at)gsi.de.

Please also note the following:

For (re-)starting your work at GSI please note our special regulations for "travellers entering or returning" in the corresponding sub-item on this page.

State of 28 August 2020

Even during this time of recreation we should not neglect the protection of our health. We would also like to emphasize that personal responsibility and the self-reliant behavior of each individual is very important to minimize the risk to our campus. We kindly ask you to observe the usual rules of distance and hygiene as well as the special rules of the respective vacation country during your vacation. In particular, you should avoid going to risk areas during your vacation.

Please also note the following:

For (re-)starting your work at GSI please note our special regulations for "travellers entering or returning" in the corresponding sub-item on this page.

State of 10 August 2020

The previous application and approval via the Task Force Health is no longer required. However, the following points must be observed. If possible, these should already be taken into account when inviting the guest.

Uniform requirements for room reservations and stays in our guesthouses:

  1. Only guests whose presence is essential for GSI are permitted to arrive. z. B. Project work, execution of urgent work, etc.
  2. Guests are not allowed to arrive from risk areas, i. e. Areas where the number of new infections exceeds 50 per 100,000 inhabitants in the last seven days prior to the planned arrival. The measure is the numbers and evaluations of the Robert Koch Institute.
    A daily comparison of the arrivals for the next seven days with the risk areas published by the RKI is carried out by the guest office. If there are arrivals from a risk area, these reservations will be cancelled by the guest office and the relevant contact person in the GSI will be informed.
  3. The hygiene and distance regulations established and suspended in accordance with the recommendations of the Robert Koch Institute must be compulsorily respected and are monitored. In addition, guests who move in the common areas (kitchen, bathroom, corridors, etc. ) should wear a mouth-nose cover (recommendation according to. the requirement of consideration for employees and other guests!).

In order to comply with the hygiene and distance rules, the guesthouses cannot be fully occupied. In the stone house, max. 8 persons & in the guesthouse max. 26 persons are accommodated.

Furthermore, no meetings and department parties may take place in the foyer of the guesthouse.

Update from 09 September 2020

You can also use the Task Force Health to obtain permission to come back to GSI earlier. The prerequisite for this is a negative corona test, which was performed on the 5th day after entry at the earliest. To do this, simply send an e-mail to Mr. Radon, Mr. Vogt or Mrs. Porwol with the certificate of the negative test.

 

State of 28 August 2020

Please observe the following regulations for entering or returning to Germany following a trip, such as a business trip or vacation, before you resume work at GSI and FAIR.

  •     For returning travelers from foreign risk areas, the general regulations of the state of Hessen apply.
  •     Irrespective of this, return travelers from risk areas may only enter the GSI premises if at least 14 days have passed since the date of return and if they are free of symptoms.
  •     The same applies to return trips from inner-German "hotspot" regions. These are regions in which more than 50 new infections occurred within 7 days.
  •     All these regulations apply also if the country or region only became a risk area or hotspot during your trip. Please check the current status before you come to GSI.

If you are not able to start your work on the GSI premises as planned after your trip due to the aforementioned regulations, please contact your supervisor as early as possible. If possible, working in the home office for at least 14 days is recommended.

Public events at GSI/FAIR

 

Update August 3, 2020

Due to the current situation, public guided tours on the campus are not offered at the moment.

 

Update June 8, 2020

The public talk of the lecture series "Wissenschaft für Alle" on June 17, 2020 is cancelled.
 

Update May 5, 2020

The public talk of the lecture series "Wissenschaft für Alle" on May 20, 2020 is cancelled.
 

Update April 17, 2020

The public talk of the lecture series "Wissenschaft für Alle" on April 22, 2020 is cancelled. Public guided tours on the campus can still not be offered.


Update March 18, 2020

Furthermore, the festive event for GSI's 50th anniversary planned on 30 April 2020 at the Science and Congress Center darmstadtium is cancelled.


Status of March 06, 2020

As a preventive measure regarding the coronavirus, public events at GSI and FAIR are cancelled until further notice.  For this reason, for example, the lectures of the series "Wissenschaft für Alle" are suspended until further notice ,and the Girls'Day on Thursday, 26 March 2020, is cancelled. Public guided tours on the campus are also currently not offered.

 

New dates will be announced in time.

State of 15 June 2020

The ban on visiting the campus will be relaxed to the extent that all persons who work/are supposed to work for or with GSI or FAIR will be allowed to enter the campus. These are external companies, experimenters, bachelor students, doctoral students etc.

Furthermore, external persons who wish to enter the campus for private reasons, e.g. to visit the campus or to attend lectures, are not allowed to visit. This also includes bringing children and relatives with you.

If you or external persons from third countries enter the campus, please observe the regulations stated in the sub-item "Travellers entering or returning" in the section "Dedicated safety measures at GSI and FAIR" on this website.

 

State of 16 June 2020

We would like to inform you that, as already mentioned in the last circular mail of 16.06.2020, the ban on visiting the campus has been relaxed, so that interns (d, m, w) are again admitted.

State of 9 April 2020

In order to implement the government's guidelines in everyday work, the managers were asked to especially implement the rules concerning social distancing ( = adherence to the minimum distance of 1.5 m) and, above all, to make generous use of the home office option for their employees. The use of home office is therefore not limited in time until further notice after consultation and agreement with your manager.

State of 9 April 2020

If you cannot be present at your place of work or can only be present to a limited extent due to your care duties, you should apply for a home office, holiday / company leisure time (BF) or - if possible - flexitime in consultation with your manager until another care option is organised. The management board emphasizes once again that line managers are authorized to allow employees to work from their home office, but are at the same time requested to maintain the operational function of the organizational units.

On the basis of the authorisation granted by the Federal Ministry of the Interior, we are extending the possibility of paid leave by up to 20 additional working days (in the case of a 5-day week) in order to ensure the care of children who live in the same household and are under 12 years of age or who - regardless of their age - have a disability and are dependent on assistance. This special possibility of exemption exists in the period from 10.4.2020 to 31.12.2020. This exemption possibility is subject to further conditions, which you can find in the application form.

In addition, there is also the possibility of unpaid leave of absence.

 

If there are care obligations towards close relatives who belong to a so-called high-risk group (chronically ill persons, persons with a weakened immune system, patients undergoing chemotherapy, etc.), we recommend consulting the attending physicians of the person to be cared for. On the basis of corresponding medical recommendations, the managers, together with the personnel department (responsible personnel officer), examine the possibility of paid leave.

In the event of the closure of a nursing facility due to COVID-19 and a resulting acute nursing situation of a close relative, we are extending - on the basis of the authorization of the Federal Ministry of the Interior - the existing HR measures by the possibility of a paid leave of absence of up to 20 days (for a 5-day week) to ensure the care of the close relative (d,m,w). This special possibility of leave of absence exists in the period from 10.4.2020 to 31.12.2020 and is subject to further conditions, which can be found on the application form.

In addition, there is also the possibility of unpaid leave of absence.

State of 26 May 2020

Without having coronavirus symptoms yourself, tell your manager the following facts:

1) You have had contact with a person infected with the coronavirus in the last 14 calendar days.

2) You have had contact with a person suspected of being infected with the coronavirus during the last 14 calendar days

3) You were in a coronavirus risk area (if defined) and/ or abroad.

Note: For the current regulation of case group 3 please refer to the application form Coronavirus - work an planned absence.

If the other personnel measures mentioned above are not possible after thorough examination by the manager, the employee is to be released from work with pay.


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