Corona regulations at GSI and FAIR

Status of 22 June 2021

Mouth-to-nose coverings must always be worn inside GSI and FAIR buildings. Exceptions are the own workplace as well as meeting rooms and at the table in the dining hall of the canteen, as long as the distance of 1.5 metres is maintained.

In general, there are no restrictions on the type of mouth-nose covering. FFP2 masks without exhalation valves should only be worn for work where the minimum distance cannot be maintained or there is insufficient ventilation.

Disposable medical mouth-nose protection and FFP2 masks without exhalation valves are available at the main warehouse. Fabric masks are still available from the SiSt department (see contact persons).

Masks with exhalation valves are not permitted.

This regulation also applies to persons outside the company. The respective inviting or supervising person of the external persons is responsible for instructing them accordingly.

Not wearing masks

Status of 22 June 2021

There are employees who cannot wear a mask for medical reasons. We would like to ask these employees to present a valid medical certificate to their line-managers.

Furthermore, we would like to ask for your understanding that those employees who do not wear a mask will have to work from the home office with immediate effect. The effects of possible infections due to the lack of masks are currently not acceptable.

 

Status of 22 June 2021

Disinfection of surfaces can be useful in individual cases for surfaces that are touched by different people within a short distance, e.g. counters, shared tools or door handles in areas with high public traffic. Appropriate disinfectants are available from the SiSt department (see contact persons).

However, routine surface disinfection, even of frequent contact surfaces, is not recommended in the current COVID pandemic according to the Robert Koch Institute. Here, appropriate cleaning is the method of choice.

Furthermore, the SiSt department has hand disinfectants (see contact persons).

All the personal protective materials described are only issued if necessary due to the activity to be carried out. As a rule, organisational measures (distance, hygiene measures) are sufficient to prevent infection.

Status of 22 June 2021

We continue to recommend holding meetings as video conferences.

Meetings with more than ten people are currently not permitted. In view of the required health-related distances recommended by the RKI, please use the appropriate meeting rooms of suitable size, which allow the recommended minimum distance between participants. The maximum number of persons for the meeting rooms can be found at https://www.gsi.de/fileadmin/ZDI/20201117_Raumbelegung_Corona.pdf

Basic rules/measures for holding meetings:

  • A maximum of 10 people per meeting is allowed, provided the following rules are observed. For meetings with more than 10 persons, an exceptional permission is required.
    • The safety distance of 1.5m must be maintained. This corresponds to a distance of 2 chairs/seats between two people. This means that some meeting rooms are only suitable for meetings with less than 10 people.
    • Ventilate regularly with fresh air. This should be done not only before and after the meeting, but also during the meeting if possible. In meeting rooms, shock ventilation should be provided by opening all windows for 5 minutes, preferably every 20 minutes. Ventilation in recirculation mode is not permitted.

If the meeting room is used frequently (more than once a day), we recommend that the tables and other objects that are frequently touched be cleaned as often as possible. In certain cases the use of disinfectants may be advisable.

People who are fully vaccinated are not counted in the number of people for meetings.

Status of 22 June 2021

Multiple or double occupancy of offices should continue to be avoided wherever possible. To this end, we recommend the use of home offices or time-shifted working wherever possible.

Fans are only to be used for ventilation support. If there is more than one person in the room, fans should not be used. In general, recirculation units must not be used.

If several persons who have not been fully vaccinated occupy an office, multiple/double occupancy is possible under the following conditions:

  •     Safety distance between workplaces 2 metres if possible, but at least 1.5 metres measured from the edge of the respective movement areas.
  •     Ventilate as often as possible, preferably open windows permanently. We recommend that offices be ventilated at least once an hour by opening all windows for 5 minutes.
  •     Dimensions and distances of traffic routes (way to the workplace) must be taken into account. No one should have to "push past" colleagues. For short periods of time, it is not necessary to keep within 1.5 m, but it should be 1 m if possible.
  •     All persons sharing the office agree to double/multiple occupancy.
  •     ASR A1.2 is adhered to (this applies without corona, with corona additional measures must be planned!)
    •   Minimum area 8m2 for the first workstation and 6m2 for each additional one
    •   Standard value for office workplaces 8-10m2 per workplace
    •   Movement area at the workplace 1.5m2, at least 1m width and depth each.

If the above conditions are met, then the following applies:

  •     Double occupancy from 20 m² is permitted.
  •     Double occupancy from 14 m² is possible after a case-by-case assessment.
  •     Double occupancy of offices smaller than 14 m² is not permitted.
  •     Multiple occupancy of offices larger than 30 m² is possible.

The SiSt department (see contact persons) offers to inspect the workplaces and check for compliance with the rules regarding multiple occupancy.

Due to the Corona pandemic, managers are obliged to complete the risk assessment. This risk assessment remains with the manager.
Risk assessment: Pre-filled template to adapt and complete

Status of 22 June 2021

In order to implement the government's guidelines in everyday working life, managers have been asked to equalise the spatial situation as far as possible (social distancing = maintaining the minimum distance of 1.5 m) and, above all, to make generous use of the home office option for their employees. Thus, until further notice, the use of home office is not limited in time after consultation and agreement with your manager.

Works agreements:

Status of 22 June 2021

When entering Germany, a distinction is made between virus variant, high incidence and risk areas. Depending on the status of the country/region you are entering from, different entry conditions apply.

These are shown on the RKI website.

Furthermore, the Coronavirus Entry Regulation applies.

Status of 22 June 2021

Business trips to risk areas and hotspots should only be made if absolutely necessary. Therefore, please check whether a business trip is necessary or can be replaced by a web conference or similar.

In the near future, book flexible tariffs in particular in order to be able to react promptly and economically to current reports on the corona virus.

For questions regarding business trips in general and cancellations in particular, please contact travel(at)gsi.de.

Please note the regulations for entry and return travel in the corresponding subsection on this page.

Status of 22 June 2021

Even during the time of recreation, we should not disregard the protection of our health. We would also like to emphasise that personal responsibility and the responsible behaviour of each and every individual are very important in order to minimise the risk to our campus. We ask you to observe the usual distance and hygiene rules, as well as the special rules of the respective holiday country, even when on holiday. In particular, you should avoid going to high-risk areas on holiday as much as possible.

Please note the regulations for entry and return travel in the corresponding subsection on this page.

Status of 22 June 2021

Risk groups are to be given special protection. This was already communicated to the workforce by the management in an info-mail on 24 March 2020: "As far as those of us who belong to risk groups are concerned, the recommendation is to work from home. Accordingly, we ask the heads of all organisational units to give and suggest this option to the affected employees."

 

 

Status of 22 June 2021

Uniform requirements for room reservations and stays in our guesthouses:

  1. Only guests whose presence is essential for GSI are permitted to arrive. z. B. Project work, execution of urgent work, etc.
  2. A stay in the guesthouses is only possible after the legally prescribed quarantine has ended. The quarantine regulations can be found on the RKI page and in the Coronavirus Entry Ordinance.
  3. The hygiene and distance regulations established and suspended in accordance with the recommendations of the Robert Koch Institute must be compulsorily respected and are monitored. In addition, guests who move in the common areas (kitchen, bathroom, corridors, etc. ) should wear a mouth-nose cover (recommendation according to. the requirement of consideration for employees and other guests!).

In addition, guests must wear a mouth-and-nose cover when moving around in the common areas (kitchen, bathroom, corridors etc).

Further information on the stay of guests can be found at https://www.gsi.de/en/work/organisation/staff_units/welcome_office.htm or under the point Information for external persons.

In order to comply with hygiene and distance regulations, the guest houses cannot be fully occupied. A maximum of 12 rooms can be occupied in the stone house and 28 rooms in the guest house.

Furthermore, no meetings and department parties may take place in the foyer of the guesthouse.

Information regarding the serving of meals and the use of the canteen dining room can be found here.

Please note that masks are also required in the canteen and dining hall.


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