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How to update the official GSI business forms!


The new business forms (letter and fax templates) can be found in the template directories described below for

The standard business forms can be personalized. The instructions for personalization can be found here (pdf-document).

Windows XP - Microsoft Word
  • In the GSI environment there are defined central template directories in which these templates are saved. Make sure that the drive "„gsi$gsiroot on WinFileSVB (P:)“ is connected. (Should it not be connected by default, do combine in the Explorer under „Tools > Map Network Driven“ and connect with the path
    \\winfilesvb\gsi$gsiroot)
  • Open a new document in MS Word: „File > New“
  • On the right side of the Word window in the tab „New Document“ select „on my computer“.
  • In the new window that appears, select the tab from "GSI Templates". If this tab ist not available, so you first need to set the departments drive over "Extras > Options > File Locations". Select "department forms" and set the path P\Office2003\Templates (or your Office version), follow the dialogue to the end.
  • If the tab is available you will see the single templates. Select one and open it with the option „Create as > template“ (in the window bottom right).
  • The templates contain a VBA macro, if a security check appears approve the use of macros.
  • Personalize your template and save it again. When saving automatically use your own template directory (which will be provided by your pc)
    E:\Documents and Settings\Benutzername\Application Data\Microsoft\Templates
  • Repeat this instructions with all templates you need.
  • To use a customized template in Word, choose „File > New“ and then in the workspace „on my computer“ (Word 2003) "general templates" (Word XP).
  • In the appearing new window the tab „General“ is marked already,"General" contains all your previously customized templates. Select a template and open it with the setting "Create as document" (in the window bottom right).

Linux - OpenOffice

  • The management of user-specific and general template directories is only properly supported as of the OpenOffice version 2.0.4 (as Debian 4.0, Etch ').
  • The templates mentioned above you can find in the template directory of GSI
    /usr/local/share/openoffice/template/GSI_letter
  • Use the templates by following this path File - New - Templates and Documents - Templates - GSI_letter
  • Personalize these templates and save them in your own template directory, which is located at
    ~/.openoffice.org2/user/template befindet.

LaTeX

  • In the central TeX-installation in Windows and Linux, the templates are located in the local branch.
  • A template for using class file scrlttr2 scrlttr2 ifor GSI letter in connection with the Ico-files for the various templates can be found in the Web documentation http://www.gsi.de/doc/TeX/brief.html

MacOS - Microsoft Word 2008

  • In the Finder go to link „Go to“ > „Connect to Server“ and then connect to the central template directory under
    smb://winfilesvb/gsi$gsiroot
  • You will need your Windows user account and password. Change to the subdirectory
    „Office2007/Templates/GSI-Business Letters“.
  • There create a new a new directory (for example „GSI templates") locally on your Mac “Applications/Microsoft Office/Office/media/templates" and copy the templates from the server into this directory.
  • With a double click you can open, personalize and save the templates in the same folder.
  • In Word, you can the templates under „File > Catalog > Reopen > GSI Templates“.

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